FRISCO HIGH SCHOOL BAND BOOSTER ASSOCIATION, INC.
BY-LAWS
Approved January 19, 2009
Article I – DEFINITION
“Association” shall mean and refer to the Frisco High School Band Booster Association.
"Board" shall mean and refer to the Band Booster Executive Board of Officers.
“Staff” shall mean and refer to the band directors, band instructors, color guard director, and school administration.
“Band” shall mean and refer to any group assembled by the band director either as a class or as a school-sponsored activity, including, but not limited to, Band and Color Guard students.
ARTICLE II – NAME
The name of this organization shall be FRISCO HIGH SCHOOL BAND BOOSTER ASSOCIATION, INC.
ARTICLE III – OBJECTIVES
The Association is an independent non-profit organization, organized to support the Band at Frisco High School in Frisco, Texas, USA, and dedicated to achieving the following objectives:
- To provide a positive environment for students’ educational and artistic growth.
- To promote a closer relationship between the parents, students, and staff, in an atmosphere of mutual cooperation, support, and respect.
- To encourage a high level of achievement for the Band and its members.
- To provide resources, both human and financial, to Band activities.
- To promote and recognize the Band and its students’ accomplishments.
Activities of the Association shall not conflict with University Interscholastic League rules. The organization is organized for charitable purposes within the meaning of Section 509 (a) (2) of the Internal Revenue Code.
ARTICLE IV – METHODS
Section 1 – The Association shall strive to achieve the objectives of the Association by assisting in logistics and providing support through projects and contributions.
Section 2 – The organization shall be noncommercial, nonsectarian, and nonpartisan.
Section 3 – The organization shall not directly or indirectly participate or intervene in any political campaign on behalf of, or in opposition to, any candidate for public office.
Section 4 – No part of the net earnings of the organization shall be distributed to its members, directors, officers, or other private persons except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered.
ARTICLE V – MEMBERSHIP AND DUES
Section 1 – Any person who is a parent or legal guardian of a student in the Frisco High School Band and is willing to uphold its policies and subscribe to its By-Laws may become a member.
Section 3 - Membership dues (if deemed necessary) are voluntary and shall be determined by the Board.
ARTICLE VI – BOARD OF DIRECTORS AND THEIR ELECTION
Section 1 – The officers of the Executive Board of Directors consist of the following:
- President
- Vice President Membership/Secretary
- Vice President Concessions
- VP Band Services
- Treasurer
- Volunteer Coordinator
An individual, a husband and wife team, or a team of two individuals may fill these offices. For voting purposes, each office constitutes one vote. The Board shall also consist of the Head Director (or their designate), although they cannot cast a vote according to UIL Booster Club Guidelines. Any voting member of the Board must be a parent or legal guardian of a student who is a member of the Band.
Section 2 – Each officer shall be a member of the Association and no two Executive Board positions may be filled by the same family unit. e.g., the President cannot be married to the Treasurer.
Section 3 – All officers shall be elected annually.
Section 4 – A person shall not be eligible to serve more than two consecutive terms in the same office, pursuant to Board discretion.
Section 5 – The President shall appoint a Nominating Committee to present a slate of officers prior to the election of officers. The Nominating Committee must be in place by March 1st and submit a slate of officers to the general membership by April 1st.
Section 6 – A vacancy occurring in any office (except the President) shall be filled for the unexpired term by a person elected by majority vote of the remaining members of the Board, due notice of such election having been given. In case a vacancy occurs in the office of President, the Vice President of Membership shall serve the remaining term. Should a multiple vacancy (e.g., both the President and Vice President of Membership) occur, the succession of offices will be determined by the Board.
Section 7 – Any officer whose child ceases to be a member of the Band program shall resign, and a new officer shall be elected in accordance with Article VI, Section 6.
Section 8 – Terms for officers end the day after Frisco High School graduation
ARTICLE VII – RESPONSIBILITIES OF OFFICERS
Section 1 – The President shall have signature authority for all contracts executed on behalf of the Association.
Section 2 – Board members shall miss no more than two consecutive scheduled Board meetings. Should that instance arise, the Board shall reserve the right to remove that member from office based on a two-thirds majority vote of Board members in favor of the action.
Section 3 – Board members shall conduct themselves morally and ethically at all times.
Section 4 – If a Board member consistently fails to comply with these By-Laws and Standing Rules, the Board reserves the right to remove that member from office based on a two-thirds majority vote of Board members in favor of the action.
Section 5 – Outgoing Board members should serve as mentors to the incoming Board members. This period will begin after the elections and may last until the beginning term as outlined in Article VI, Section 8.
ARTICLE VIII – MEETINGS AND VOTING
Section 1 – Regular meetings (general meetings) of the Association shall be held at least three times a year, called by the President. The first meeting shall be held close to the beginning of the school year. Members present shall constitute a quorum for the transaction of business at any general meeting of the Association, provided due notice of the meeting has been given. For purposes of this section, due notice shall be defined as notification via e-mail, website, letter, or announcement in class. The privilege of holding office, introducing motions, discussion, and voting shall be limited to members of the Association.
Section 2 – The Board shall meet at least three times a year prior to General Meetings during the school year and at other times as necessary. For purposes of Board voting, each position shall have one vote even if that position is shared by a team. A quorum constitutes 100% of the Executive Board. If a member cannot attend a meeting, they have the authority to delegate their vote to any member of their reporting committees. All Board voting shall be documented and published in the Board minutes. This will include individual votes cast, totals, and vote outcome. This universal principle applies to all methods of voting, such as (but not limited to) e-mail, phone, or face-to-face voting.
Section 3 – Special meetings may be called by the President or members of the Board, as necessary, provided all Board members are properly notified. Notification may include e-mail or phone calls.
ARTICLE IX – BUDGETING AND EXPENDITURE AUTHORITY
Section 1 – The Board shall have authority to allocate assets of the Association in support of the stated objectives.
Section 2 – The Treasurer shall maintain a budget which accounts for all anticipated revenue and expenditures throughout the year.
Section 3 – No unbudgeted expenditures shall be made without approval of two-thirds of the Board.
Section 4 – The Treasurer shall have custody of all funds of the Association.
Section 5 – Two authorized signatures shall be required on all checks over the amount of $500. In the event that both members of a husband/wife team are authorized signers on the account, the husband/wife team shall not sign the same check.
Section 6 – The fiscal year of this organization shall begin July 1 and end June 30.
ARTICLE X – STANDING AND SPECIAL COMMITTEES
Section 1 – Such standing and special committees shall be created by the Board as may be deemed necessary to promote the objectives and carry on the work of the Association. All committee work shall be undertaken with the consent of the Board. Special committees created and appointed for a specific program will cease to exist upon completion of the assigned work.
Section 2 – The President shall be an ex-officio member of all committees except the Nominating Committee.
ARTICLE XI – PARLIAMENTARY AUTHORITY
Section 1 – Robert’s Rules of Order (Revised) shall govern this Association in all cases when applicable.
Section 2 – The President may appoint a Parliamentarian from the membership to rule on procedure.
ARTICLE XII – AMENDMENTS
Section 1 – These By-Laws may be amended at any General Meeting of the Association by two-thirds vote of the members present and voting, providing notice of the proposed amendment shall have been given. For the purposes of this section, due notice shall be defined as notification via e-mail, website, phone call, written letter, phone call, or discussion at a General Meeting. A committee may be appointed to submit a revised set of By-Laws as a substitute for these By-Laws only by a majority vote at a meeting of the Association, or by a two-thirds vote of the Board.
